write emails

How to write emails that will land you an interview

We live in a digital age where nearly everything is done online. That includes looking for and applying for a job. Gone are the days when you have to go to the post office to send your CV and cover letter. These days, you do this by writing up a job application email. Unfortunately, this is where many candidates lose out, even if they are an excellent fit for the job. Writing business emails, especially while applying for a job, while not very complicated, still pose problems for several people. Here is how to avoid the usual mistakes and write emails that will impress the recruiter into extending an interview:

Tips to write emails that get noticed

Write a catchy subject line

Most people grossly underestimate or entirely overlook the email’s subject line.

Big mistake!

The email subject line is the first thing a prospective employer sees before even opening the email. That said, it is crucial to write this up so that it captures their attention, and tell them why you’re sending an email. Avoid vagueness and be as precise as possible.

The first paragraph is key

Introduce yourself and why you are interested in the position, as well as what you think you can contribute to the organisation. Keep it short and simple though. Recruiters are busy, and a long-winded email might not bode well for you.

Use short paragraphs

As previously mentioned, recruiters usually have to sift through several emails, and would not have the time to read all emails entirely. Long emails with detailed paragraphs rarely sit well with recruiters for the same reason. You need to make sure your email, at first glance, looks appealing enough to recruiters that they consider extending you a job interview.

Include a business signature

Adding a business signature at the bottom of your email is an excellent way to give recruiter vital marketing and contact information about you.

When creating your business signature, make sure that it is consistent with the job you are applying for. Don’t make the signature too long. Just include details that can help the recruiter know your current designation, and how they can contact you.


We cannot stress this enough! Too many emails contain grammatical errors, which won’t give you a favorable impression with recruiters. Grammar checking tools like Grammarly allow you to install an extension in your web browser so that it checks as you write emails for grammar mistakes while you are writing this. The basic version is free, and already very helpful, so you got no reason not to send another email filled with errors.

Writing emails is something many people struggle with, especially when the email is to a prospective employer. If you are one of these people, don’t worry: here at E1, we have got your back. Drop in for a chat, and we will see how we can help you out!